About the Opportunity
The Property Development Office Administrator will provide essential administrative support to the Property Development team. This role is pivotal in ensuring the smooth operation of the office, assisting with project coordination, maintaining records, and facilitating communication within the team and with external stakeholders.
Key Responsibilities
- Perform general office duties including managing phone calls, emails, and correspondence.
- Organise and schedule meetings, appointments, and travel arrangements.
- Prepare and distribute minutes of meetings and follow up on action items.
Document Management:
- Maintain accurate and organised records of all project documentation, including contracts, invoices, and correspondence.
- Assist in the preparation and submission of planning applications and other regulatory documents.
Project Coordination:
- Support the Property Development team in tracking project timelines and milestones.
- Assist in coordinating with contractors, suppliers, and other external stakeholders.
- Monitor project budgets and expenditures, and report any variances.
Communication:
- Act as a point of contact for internal and external stakeholders, providing updates and information as required.
- Prepare and distribute regular progress reports to the Property Development Manager and team members.
Financial Administration:
- Process invoices and track payments to contractors and suppliers.
- Assist in the preparation of financial reports and forecasts.
Office Management:
- Ensure the office environment is well-maintained and supplies are stocked.
- Implement and maintain office policies and procedures.
Qualifications and Skills:
- Qualifications in office administration or related fields are advantageous.
Experience:
- Proven experience in an administrative role, preferably within the property development or real estate sector.
- Experience in project coordination or management support is a plus.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with property development software and tools is desirable.
Personal Attributes:
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and as part of a team.
- Proactive and able to anticipate needs and potential issues.
