Executive PA

The 79th Group are a family-owned asset management company with an entrepreneurial spirit, based in the UK but with global reach and partners and investors in most countries.

Reporting to the Directors

Job Purpose: To develop and provide comprehensive organisational, key administrative and business support to the Directors and Senior Management Team

This role will suit a proactive, discreet and professional PA with proven experience of supporting at Director and Senior Management level

Main Duties Responsibilities:

The following duties are not shown in order of priority or frequency, nor is the list comprehensive, but rather an indication of the type and level of duties expected of the post

· To act as the Executive PA to the Managing Director and Senior Management Team, providing high-level service, including organising meetings, minute-taking and producing complex documentation in a timely manner and drafting correspondence in relation to standard requests, etc

· Undertaking activities such as filtering telephone calls, receiving documents, correspondence, and messages, and responsible for ensuring information is forwarded to the appropriate Manager/Department in an efficient and timely manner

· To have access, as required, to the emails to manage their inbox, highlighting any urgent emails or urgent actions arising from them

· To be responsible for the diary, including arranging travel arrangements, scheduling reoccurring routine meetings, planning and preparing events, working in collaboration with the Operations, Marketing, HR, and IT Departments as required

· To produce/prepare documentation in various formats, including Word, Excel, PDF, PowerPoint, and other reports, including confidential material

· Maintain an accurate and efficient electronic and paper filing system and be responsible for records management

· Supporting, producing and reviewing Investment documentation

· Arrange room bookings, organise hospitality, and order stationery supplies, as required

· Be responsible for ensuring that agendas/papers are prepared sufficiently in advance for meetings and that minutes are accurate. Responsible for disseminating information either in advance or after the meeting and for following up actions directly with those who have been assigned actions to ensure that agreed next steps are carried out promptly

· Any other duties as required by the Directors

Person Specification

An excellent communicator with an exceptional command of English, you will be adept at managing correspondence and have a good sense of when to consult or seek advice. You will thrive in a varied and demanding role and use your excellent organisational skills. You will need to work closely with key staff to ensure accurate, comprehensive records are maintained and up to date